This report should show the income received and monies spent during the month and year to date, together with an explanation for any overspend or underspend, and a balance. It is also helpful to see a bank statement showing how much is left in your organisation’s bank account(s).

These figures should be included in the Minute together with any points raised at the Meeting.

In the unlikely event that something should go wrong the organisation will be expected to demonstrate good practice. In a Court of Law ignorance will not be accepted as an excuse for not dealing with an issue.

Your voluntary management committee is also responsible for safeguarding the assets of your organisation and must take reasonable steps to prevent and detect fraud or other irregularities.

Accounting records have to be maintained for at least six years from creation.